Administrative Coordinator

About the role

The Administrative Coordinator supports the Service Manager and department by handling clerical tasks, managing work orders, and ensuring smooth parts and inventory operations. This on‑site position is based in Mesa, Arizona, with occasional work in Chandler.

Key responsibilities

• Prepare reports, research, and documentation for management and customers.
• Perform general clerical duties for the Service Manager and department.
• Maintain work orders to keep work‑in‑progress on target.
• Process Service Technician time cards and enter them into the system.
• Schedule and administer OEM product update campaigns.
• Prepare and pull material orders, pack boxes, and place orders in the delivery area.
• Complete deliveries by driving a truck to and from customers.
• Maintain inventory controls by collecting stock location orders and printing requests.
• Receive customer parts orders by phone or at the parts counter.
• Research parts to assist customers in finding solutions.

Required profile

• Experience in the heavy‑equipment industry preferred.
• Parts‑counter experience preferred.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook).
• Forklift experience.
• Valid driver’s license with a good driving record.
• Ability to learn company‑specific software.
• Basic computer literacy.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft Outlook
• Forklift operation