Administrative Officer

About the role

The Administrative Officer will oversee daily office and administrative functions within the factory, ensuring smooth operations and compliance with statutory requirements.

Key responsibilities

• Manage daily office and administrative operations in the factory.
• Ensure compliance with government and county policies and maintain statutory records (NSSF, NHIF, PAYE, licenses, permits).
• Interact with government agencies and county officers.
• Support the sales team in strategy, pricing and execution.
• Handle client requests and coordinate logistics for deliveries and material purchases.
• Maintain accurate filing systems for employee, production and statutory records.
• Process correspondence, emails, phone calls and official factory communications.
• Prepare letters, reports, memos and internal notices.
• Maintain staff records, attendance, leave and personal files.
• Assist with staff onboarding, induction and documentation.
• Support payroll by submitting attendance and overtime data.
• Prepare procurement documents such as requisitions and LPOs.
• Track office and factory consumables inventory.
• Schedule meetings, take minutes and follow up on action points.
• Maintain health, safety and PPE issuance records.

Required profile

• Diploma or degree in Business Administration, Office Administration, Marketing or related field.
• Minimum 4 years of administration experience, preferably in a factory or construction environment.
• Knowledge of Kenyan labour laws and statutory compliance is an advantage.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Effective use of email communication.