Executive Assistant

About the role

Our client, a leading recruitment firm, is looking for a highly organized Executive Assistant to support senior leadership in Nairobi. The role involves managing schedules, coordinating travel, preparing reports and ensuring smooth operation of the executive office.

Key responsibilities

• Manage executive calendars, appointments and travel arrangements.
• Coordinate meetings, prepare agendas, presentations and take minutes.
• Screen and handle emails, calls and correspondence on behalf of the executive.
• Draft, proofread and produce reports, business documents and presentations.
• Maintain confidential records and information securely.
• Liaise with internal and external stakeholders.
• Track action items and support strategic project delivery.
• Provide general administrative support to the executive office.

Required profile

• Bachelor’s degree in Business Administration, Management or related field.
• Minimum 6 years’ experience as an Executive Assistant supporting senior executives.
• Excellent communication, organizational and time‑management abilities.
• High level of professionalism, integrity and discretion.
• Ability to multitask, prioritize and work independently in a fast‑paced environment.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.