Executive Assistant to US-based Executive

About the role

We are looking for a highly capable Executive Assistant to support a US‑based executive who oversees Operations, Sales, Product Development, Marketing and Logistics for a global brass hardware manufacturer.

Key responsibilities

• Triaging the executive’s inbox, filtering routine emails and escalating critical matters.
• Managing calendar scheduling, meeting coordination and travel planning.
• Preparing structured daily executive briefings that highlight decisions, risks, opportunities and priorities.
• Monitoring freight and logistics, tracking shipments, customs activity and flagging exceptions.
• Coordinating with suppliers, freight partners and internal teams to resolve logistics issues.
• Owning data‑entry and record‑update projects in NetSuite and other business systems.
• Conducting ad‑hoc research projects as needed.

Required profile

• Highly proactive and solutions‑oriented.
• Exceptionally organized and detail‑focused.
• Ability to work independently with minimal supervision.
• Strong communicator with excellent business writing skills.
• Comfortable handling sensitive and confidential information.
• Analytical, resourceful and commercially aware.
• Calm under pressure and capable of managing competing priorities.

Required skills

• Proficiency in Microsoft 365 (Outlook, Excel, Teams, Word, PowerPoint, SharePoint).
• Experience with ERP systems such as NetSuite, SAP or Oracle.
• Familiarity with project‑management tools (Microsoft Planner, Asana, ClickUp, Monday.com, Trello).
• Advanced Excel and business reporting capabilities.