Executive Operations Associate

About the role

Savoir Faire is seeking a proactive Executive Operations Associate to work directly with the Managing Director. This full‑time onsite role focuses on owning systems, workflows, and follow‑through to keep the business operating smoothly and efficiently.

Key responsibilities

• Own the MD’s calendar, schedule meetings, flag conflicts, and prepare concise briefs for key engagements.
• Maintain a live view of active projects, track owners, deadlines, and next steps, and surface risks early.
• Keep Notion workspaces, shared trackers, and documents up‑to‑date and well‑organized.
• Coordinate logistics for client events, dinners, and engagements, managing invitations and communications.
• Track key contacts in a CRM, ensure timely follow‑ups, and draft professional communications on behalf of the MD.

Required profile

• 3–5 years of experience supporting senior executives, founders, or leadership teams in fast‑paced environments.
• Proven ability to manage multiple projects independently with minimal direction.
• Excellent written communication skills, capable of drafting emails, briefs, and proposals that reflect leadership professionalism.

Required skills

• Proficiency in Notion.
• Strong command of Google Workspace.
• Experience with Microsoft 365.
• Familiarity with CRM tools such as HubSpot or Airtable.