Executive Personal Assistant

About the role

The Executive Personal Assistant will provide high‑level administrative support to senior leadership, ensuring smooth operation of the executive office and effective coordination across departments.

Key responsibilities

• Maintain a disciplined executive calendar, protecting strategic focus time and scheduling business reviews.
• Support the executive in reviewing departmental reports for completeness, consistency, and follow‑up status.
• Maintain and update action trackers for assignments to department heads and managers.
• Coordinate timely resolution of critical issues affecting the executive office.
• Capture management meeting outcomes and convert them into clear action logs with owners.
• Prepare weekly and monthly business packs, linking them to departmental BSCs, KPIs and risk trackers.
• Enhance communication flow, confidentiality, document control and overall office discipline.

Required profile

• Minimum 5 years experience supporting senior executives, preferably in petroleum, energy, logistics, FMCG, trading, finance, manufacturing or multi‑branch environments.
• Bachelor’s degree in Business Administration or equivalent.

Required skills

• Microsoft Outlook / Calendar
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Experience with ERP dashboards
• Experience with CRM dashboards