Fleet Assistant

About the role

The Fleet Assistant will support the management of the company's vehicle fleet, ensuring records are accurate, maintenance is scheduled, and all vehicles meet safety and legal standards. This role acts as the primary point of contact for drivers and coordinates with internal departments to optimise vehicle usage.

Key responsibilities

• Maintain detailed records of all motor vehicles, including registration, insurance, and maintenance schedules.
• Coordinate regular maintenance and repair schedules for the fleet.
• Monitor fueling, vehicle usage and maintain fuel consumption data.
• Ensure timely inspections and compliance with legal and safety requirements.
• Manage relationships with external service providers and prepare vendor service requests.
• Prepare and process documentation related to vehicle registration, insurance, and maintenance.
• Serve as the point of contact for drivers and staff regarding fleet issues.
• Communicate with various departments to ensure efficient vehicle use.
• Support route planning and optimisation for cost‑effectiveness.
• Handle administrative tasks such as filing, data entry, and report generation.
• Attend to vehicle breakdowns and coordinate emergency response.
• Assist in developing and implementing safety policies and procedures.
• Analyse data to identify trends and improvement areas.

Required profile

• Diploma or certificate in Mechanical Engineering, Automotive Engineering, Fleet Management, Transport and Logistics, or a related field.
• At least two years of experience managing a fleet of vehicles and motorbikes.
• Knowledge of vehicle mechanics.
• Computer literate.
• Excellent administrative and organisational abilities.
• Proactive, flexible and able to solve problems independently.
• Strong interpersonal and written communication skills.
• Good supervisory capabilities.

Required skills

• Vehicle mechanics
• Computer literacy