Maintenance Operations Administrative Assistant

About the role

The Africa Inland Mission (AIM) seeks a motivated Administrative Assistant to support the AIM AIR Maintenance Department. Reporting to the Director of Maintenance, you will help ensure smooth communication, financial processing, and administrative operations for the mission’s aviation assets.

Key responsibilities

• Prepare and manage official communications with government agencies, partner organisations and internal departments.
• Coordinate team meetings, both virtual and in‑person, and support scheduling for the Director of Maintenance and Base Maintenance Manager.
• Process work orders, allocate charges, assist with billing, and maintain the maintenance reserves spreadsheet.
• Track office expenses, manage petty cash up to KSH 30,000, and approve routine purchases.
• Assist with inventory valuation, data entry and reconciliation during stock takes.
• Support invoice payment workflows and contribute to budget data gathering and analysis.
• Back‑up critical maintenance functions such as trend data submissions, aircraft time updates and maintenance reminders.

Required profile

• Servant‑hearted, motivated follower of Jesus Christ with a commitment to the mission’s gospel‑focused purpose.
• Mid‑level experience (minimum 24 months) in administrative or office support roles.
• Ability to work independently, handle confidential information and maintain high accuracy.

Required skills

• Microsoft Excel for spreadsheet management and data analysis.
• Basic financial administration (billing, invoice processing, petty‑cash handling).
• Effective written and verbal communication.
• Inventory management and data entry.

What we offer

• Opportunity to contribute to a mission‑driven non‑profit organization.
• Collaborative work environment within the aviation maintenance team.
• Professional growth in an international NGO setting.