Office Administrator

About the role

The Office Administrator will manage daily office operations for a leading agricultural service provider focused on oil crop production for biofuel feedstock. You will support senior management, coordinate cross‑departmental activities, and ensure smooth administrative processes in a fast‑paced environment.

Key responsibilities

• Oversee day‑to‑day administrative functions to maintain efficiency and policy compliance.
• Supervise and mentor administrative support staff where applicable.
• Provide high‑level assistance to senior managers, including meeting coordination, travel arrangements, and report preparation.
• Develop, implement, and improve office systems, processes, and procedures.
• Manage office budgets, monitor expenditures, and handle procurement of supplies and equipment.
• Coordinate procurement activities, obtain quotations, process purchase requests, and ensure timely delivery.
• Maintain accurate confidential records, contracts, licenses, and statutory documents in both physical and digital formats.
• Prepare management reports, board papers, correspondence, and business documents.
• Organise company events, workshops, and stakeholder engagements, handling logistics and documentation.
• Serve as primary contact for external stakeholders, service providers, government agencies, and business partners on administrative matters.
• Support HR functions such as recruitment logistics, onboarding, employee records, leave administration, and staff welfare activities.

Required profile

• Mid‑level experience (approximately 3 years) in office administration or a similar role.
• Strong organizational abilities and attention to detail.
• Professional discretion when handling confidential information.
• Excellent written and verbal communication skills.
• Ability to work independently and manage multiple tasks simultaneously.

Required skills