Procurement Assistant

About the role

The Procurement Assistant will support the sourcing and acquisition of materials, supplies and services for Royal Mabati's manufacturing operations in Nairobi. Working closely with stores, accounts and operations, the role ensures timely delivery, compliance with policies and cost‑effective purchasing.

Key responsibilities

• Coordinate and execute procurement of goods and services in line with company policy.
• Inspect and verify received items against LPO specifications and supplier documents.
• Follow up with vendors to maintain supply continuity and resolve discrepancies.
• Maintain an updated procurement register and file audit‑ready documents.
• Participate in inventory spot checks, random audits and quarterly stock takes.
• Reconcile procurement records with inventory issuance and report variances.
• Collaborate with stores, accounts and operations to track consumption and re‑ordering needs.
• Prepare and submit weekly procurement and inventory consumption reports.
• Assist in supplier evaluation, contract management and negotiations.
• Enforce ethical, transparent procurement practices and ensure compliance with laws.
• Identify cost‑saving opportunities without compromising quality.
• Monitor supplier performance and maintain approved supplier lists.
• Ensure availability of emergency supplies as per risk mitigation protocols.

Required profile

• Diploma or degree in Procurement, Purchasing & Supplies or a related field.
• Minimum two years of experience in a similar procurement role.

Required skills