Assistant Office Administrator I (KET 7)

About the role

KETRACO is recruiting one Assistant Office Administrator I (grade KET 7) on permanent and pensionable terms, reporting to the Manager, Administration. The post supports the Heads of Departments/Directorates and other office managers with administrative and office management duties. The working conditions are an office setting with regular field assignments locally, regionally and internationally.

Key responsibilities

• Ensure proper use of office stationery and maintain office systems and the whole filing system to company standards.
• Support Heads of Department/Directorate with administrative duties and coordinate correspondence within the Directorate.
• Edit and reference letters, memos and documents for accuracy before dispatch.
• Help prepare office procedures such as the departmental annual work plan and annual procurement plan.
• Provide general support to visitors by person, email or phone.
• Initiate payment processes in the SAP ERP platform after approval, such as purchase requisitions for vendor invoices covering conference bookings, training fees, consultancy fees and air tickets.
• Screen telephone calls and compile documentary evidence for annual performance contracting evaluation and ISO audit.
• Organize travel arrangements for senior managers and reserve hotel conference facilities, board rooms and taxis with the supply chain department.
• Preserve sensitive departmental information confidentially and coordinate repairs of office equipment.
• Maintain office supplies inventory, anticipate needs and place orders through the supply chain.
• Coordinate human resource activities such as performance appraisals and contract renewals, and collate training proposals for the Human Resource Directorate.
• Ensure compliance with company branding manuals for letter writing and memo templates.

Required profile

• Diploma in Secretarial Studies or an equivalent qualification from a recognized institution.
• Cumulative six years of work experience, three of which must have been at the grade of Assistant Office Administrator II or in a comparable position.
• Proficiency in computer applications.

Applications must be submitted online by 4 December 2026, 5:00 pm, with a signed application letter, detailed CV, copies of academic and professional certificates and a copy of the national ID or passport. Only Kenyan citizens are eligible. Shortlisted candidates will be asked to produce original certificates and to provide Chapter Six clearances (good conduct, HELB, tax, EACC and credit bureau).