Entry-Level Office Administrator (2 Posts)

About the role

The Financial Reporting Centre (FRC) in Nairobi is recruiting two entry-level office administrators. Officers at this level work under the guidance of a designated supervisor. FRC is a government agency established under the Proceeds of Crime and Anti-Money Laundering Act, whose main objective is to help identify proceeds of crime and combat money laundering, terrorism financing and proliferation financing.

Key responsibilities

• Draft responses to routine correspondence for the signature of supervisors.
• Carry out tasks related to the office administration plan that promotes the Centre's mandate.
• Take part in implementing departmental initiatives according to work plans and programmes.
• Keep equipment in good condition and report defects for maintenance.
• Ensure the security of office equipment, confidential documents and records.
• Liaise with other offices to book meeting rooms, arrange audio-visual needs and organise catering for internal meetings.
• Provide day-to-day administrative support to the assigned department, division or unit.
• Make sure stationery, equipment and furniture are available in assigned offices.
• Process and maintain data and manage the e-office.
• Handle protocols for executive visitors.
• Update the office diary and travel itineraries for logistics planning.
• Draft periodic management reports and ensure they are submitted on time.

Required profile

• Bachelor's degree in Secretarial Studies, Public Relations, Business Management, Business Administration or an equivalent discipline from a recognised institution.
• Proficiency in computer applications.