HR Assistant (Fixed-Term)

About the role

The Human Resource Assistant will join the HR team at GiveDirectly, acting as a liaison between HR and employees. This entry‑level position supports clerical, recruitment, and employee‑relations tasks, ensuring smooth communication and timely resolution of queries.

Key responsibilities

• Maintain and update employee personnel files and HR records, ensuring confidentiality and secure storage.
• Prepare, file, scan, photocopy, and distribute HR documents, drafting routine correspondence and contracts.
• Manage incoming and outgoing HR correspondence, responding to routine employee queries.
• Monitor contract end dates and coordinate with the HR Associate for manager communications.
• Assist with posting job ads, tracking applications, scheduling interviews, and preparing interview packs.
• Coordinate reference and background checks, and ensure new hires submit required documentation and are set up in HR systems.
• Process terminal documentation for leavers, such as certificates of service and P9 forms.
• Update employee information in the HRIS and Google Drive for hires, transfers, promotions, and terminations.
• Support regular audits of personnel files and maintain compliance with organisational policies and employment laws.
• Contribute to staff engagement activities, training sessions, and organisational events as needed.

Required profile

• Recent graduate or equivalent with interest in Human Resources.
• Strong attention to detail and ability to handle confidential information.
• Good organizational and time‑management skills.
• Effective communication and interpersonal abilities.
• Proactive attitude and willingness to support various HR functions.

Required skills

• Experience with HR Information Systems (HRIS).
• Proficiency in using Google Drive for document management.