Office Administrator – Office Management & Procurement

About the role

We are looking for a proactive Office Administrator to join our team in Westlands, Nairobi. You will play a key role in ensuring smooth office operations while supporting procurement and tender activities for our IT services.

Key responsibilities

• Manage day‑to‑day office administration, including record keeping, scheduling and correspondence.
• Prepare tender documents and handle procurement paperwork in line with company policies.
• Coordinate with vendors, track supplies, and maintain inventory of office resources.
• Assist the finance team with basic bookkeeping tasks and QuickBooks entries where required.
• Ensure confidentiality of sensitive information and uphold professional standards.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Accounting, Procurement or a related field.
• 2–4 years of experience in office administration or a similar role.
• Strong attention to detail, ability to work under pressure and a willingness to learn.
• Integrity and professionalism when handling confidential data.

Required skills

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Knowledge of QuickBooks is an advantage.
• Experience in tender preparation and procurement documentation.

What we offer

• Full in‑house training to develop your administrative and procurement skills.
• Supportive work environment within a growing IT & Telecoms company.
• Opportunities for career progression based on performance.