Project Administrative Assistant (Secretarial Studies)

About the role

The Project Administrative Assistant will support the university’s research and outreach projects by handling day‑to‑day administrative tasks, ensuring smooth communication and proper documentation across teams.

Key responsibilities

• Manage official correspondence and maintain effective communication channels.
• Schedule and coordinate meetings, appointments, training sessions, audits and other engagements.
• Record, distribute, archive and track minutes, agendas and action items.
• Organise and update laboratory documentation, including reports, calibration records and standard operating procedures.
• Assist in the coordination of outreach events and provide logistical support.
• Support document‑control processes and ensure secure storage of accreditation and compliance records.
• Help prepare, format and disseminate presentations and official documents.
• Facilitate timely follow‑up on assigned tasks and ensure effective information flow across laboratory and administrative teams.

Required profile

• Diploma or bachelor’s degree in Secretarial Studies, Office Management, Business Administration, Journalism or a related field.
• Entry‑level candidates; preference for those with experience in NGO operations or project‑management frameworks.
• Familiarity with laboratory management standards such as ISO/IEC 17025:2017, ISO 9001:2015 and ISO/IEC 17043:2023 is an advantage.

Required skills

• Proficiency in Microsoft Office Suite.