Senior Programme Management Assistant (Fixed Term Limited)

About the role

UN-Habitat is recruiting a Senior Programme Management Assistant (fixed term limited) in Nairobi, Westlands. The post provides programme and project management and implementation assistance across all phases of the programme/project cycle for a large and complex part of the department's initiatives, seeking guidance only in exceptional cases.

Key responsibilities

• Research and compile basic finance data on programmes and projects, and track resolutions and decisions affecting grants, legal instruments and related amendments.
• Draft budget and cash flow forecasts, prepare monitoring checklists and tracking sheets, and monitor budgetary commitments using UMOJA.
• Prepare periodic budget revisions, reconcile accounts with the amended budget and recommend resource allocations.
• Help collect, analyse and present data, and prepare reports for information sharing and decision making.
• Liaise with units to prepare terms of reference, follow up administrative actions and resolve implementation issues such as recruitment, travel, training, payments, procurement and equipment.
• Arrange project closure, final budget revision, equipment transfer, clearance and distribution of the final report; field work may be required.

Required profile

• High school diploma or equivalent; supplementary training in administration, project management or a related field is desirable.
• Minimum of 10 years of experience collecting, analysing and presenting programme, operational and financial data; reduced by 2 years for a first-level university degree.
• Experience coordinating with internal sections, implementing partners, donors, consultants and external service providers.
• Proven experience managing administrative processes for recruitment, procurement, travel, contracts and payments.
• Desirable: experience monitoring grants, agreements and legal instruments, and experience with grant governance and compliance.

Required skills

• Strong proficiency in Microsoft Excel, including financial analysis, budget tracking and data management.
• Knowledge of Power BI or other reporting tools is desirable.