Admin Coordinator – Office & Visitor Management

About the role

We are seeking an experienced Admin Coordinator to oversee daily administrative operations, visitor management and facility services for our beverage manufacturing site in Nyeri. The role ensures smooth office functioning, compliance with policies and supports staff and executive needs.

Key responsibilities

• Oversee daily administrative operations across assigned offices, including front‑office and reception services.
• Manage office supplies, consumables, asset registers and ensure proper documentation and filing systems.
• Supervise visitor reception, registration, badge issuance and maintain accurate visitor logs for audit and security compliance.
• Oversee cleaning contractors, hygiene teams, waste management and conduct routine inspections to enforce cleanliness standards.
• Coordinate local and international travel arrangements, including flight bookings, hotels, transfers and ensure compliance with travel policies.
• Support staff onboarding, workstation setup, employee welfare initiatives and maintain shared amenities.
• Supervise service providers, monitor SLA compliance, review vendor performance and support contract renewals.
• Manage petty cash, administrative budgets and ensure compliance with company policies and regulatory requirements.