Administration Assistant

About the role

Brites Management Services is hiring a full-time Administration Assistant based in Kilimani. The role covers office management, clerical support and workflow coordination, with a stated salary of KShs 45,000.

Key responsibilities

• Oversee daily office operations so the workplace stays clean, organized, secure and fully functional.
• Manage office inventory, including ordering, tracking and distributing supplies, stationery and equipment.
• Coordinate facilities maintenance as the main contact for service providers, technicians and landlords.
• Maintain filing systems for physical and digital records, contracts and documents.
• Manage calendars and schedules for senior management, including appointments, meetings and meeting rooms.
• Screen phone calls, manage the general office email and sort mail and deliveries.
• Track expenses, generate basic reports and monitor utility bills for timely payment.
• Draft and distribute memos, letters, meeting minutes and administrative updates.
• Assist in onboarding new staff by setting up workstations, assigning assets and explaining workplace policies.

Required profile

• Degree in Business Administration, Management or a closely related field.
• More than 5 years of experience in office administration or a similar administrative support role.
• Strong organizational, coordination and multitasking skills with attention to detail.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Use of modern administrative software and systems.

Candidates who meet the qualifications should send their CV to the employer's recruitment team; interviews are held on a rolling basis until the position is filled, and only shortlisted candidates will be contacted.