Administration Officer, Kenya Regional Office

About the role

Africa Finance Corporation is hiring an Administration Officer for its Kenya Regional Office in Nairobi (Westlands). The post covers the day-to-day running of the office, front-desk reception, institutional and regulatory administration, and support to the Director and Head of Regional Office.

Key responsibilities

• Manage the office's daily operations, front desk and reception of clients, government officials, partners and visitors
• Coordinate meeting rooms, correspondence, supplies, records and the upkeep of premises, furniture, equipment and utilities
• Act as the focal point for registrations, permits, approvals, notifications and exemptions, keeping a register of filing, expiry and renewal dates
• Follow up with the Ministry of Foreign and Diaspora Affairs, Immigration, KRA, Nairobi County Government and other authorities, and coordinate with Legal on the Host Country Agreement
• Liaise with HR on onboarding, offboarding, relocation and visa/permit arrangements for international staff and dependents
• Manage approved vendors and outsourced service providers, and arrange travel, accommodation, airport transfers and protocol for staff and visitors
• Support the preparation and monitoring of the regional office budget, maintain trackers for registrations, contracts, insurance and assets, and work with Head Office functions

Required profile

• First degree in Business Administration, Management, Human Resources, International Relations, Public Administration, Law or a related discipline
• Minimum of 3 to 4 years of progressive experience in administration, office operations, HR coordination, institutional administration, executive support or a related function
• Experience in an international organisation, development finance institution, diplomatic mission, multinational, financial or professional-services environment is advantageous
• Knowledge of the Nairobi corporate, government and institutional environment is advantageous

Required skills

• Fluency in written and spoken English (mandatory)
• Organizational, planning and administrative-management skills, with strong stakeholder management
• Understanding of administrative controls, procurement, invoice administration and budget monitoring
• Ability to work in a lean team with limited supervision