Administration Supervisor – Fixed-Term

About the role

One Acre Fund is seeking an Administration Supervisor on a fixed‑term basis to oversee office operations, casual‑labour contracting, and utility documentation for its biochar facility in Kenya. The role supports facility leadership and ensures compliance with company policies and Kenyan labour regulations.

Key responsibilities

• Manage day‑to‑day office functions, including supplies, equipment, and workspace organization.
• Maintain accurate administrative records such as employee files, invoices, and operational documentation.
• Handle incoming and outgoing communications, coordinate meetings, appointments, and travel arrangements for facility leaders.
• Own casual‑labour contracting, track engagement periods, daily rates, shift deployment, and process payroll in line with Kenyan law.
• Collect and submit utility documentation required for monitoring, reporting, and verification (electricity, diesel, water, packaging).
• Support stakeholder engagement, grievance documentation, and supplier management (2‑4 suppliers).
• Greet visitors, clients, suppliers, and auditors while maintaining confidentiality of sensitive information.

Required profile

• Minimum 3 years of experience in manufacturing or industrial administration.
• Demonstrated ability to manage casual labour and payroll processes.
• Strong knowledge of Kenyan labour regulations and compliance requirements.
• Excellent organizational skills and attention to detail.

Required skills

• Kenyan labour law compliance
• Payroll processing
• Record management