Administrative Assistant – Front Office & Executive Support

About the role

The Admin Assistant ensures smooth daily operations, acting as the first point of contact for clients, visitors and stakeholders while providing reliable administrative support to the Director and wider team. The role demands high organisation, discretion and the ability to juggle multiple priorities in a fast‑paced office environment.

Key responsibilities

• Serve as the front‑office liaison, welcoming visitors and handling calls, emails and deliveries.
• Manage the Director’s calendar, schedule meetings and send reminders.
• Coordinate meetings, prepare rooms, send invitations and follow up on action items.
• Maintain physical and electronic records, registers and correspondence.
• Arrange travel, accommodation and logistics for the Director and staff.
• Support office operations by overseeing supplies, facilities and service providers.

Required profile

• Discreet handling of confidential information and schedules.
• Strong prioritisation skills to distinguish urgent from routine tasks.
• Clear, professional written and verbal communication.
• Reliability in meeting deadlines and following through on commitments.

Required skills

• Proficiency in Microsoft Outlook, Word and Excel (including basic formulas and data entry).
• Experience with digital calendars, email platforms and video‑conferencing tools.