Administrative Assistant

About the role

The University seeks an Administrative Assistant to support the smooth operation of its department. This role involves handling correspondence, preparing minutes for committee meetings, and providing general clerical support to staff and management.

Key responsibilities

• Support implementation of administrative functions within the department.
• Record, prepare, and circulate accurate minutes for university committee meetings.
• Maintain filing and documentation systems for committee records and departmental reports.
• Assist in scheduling meetings, preparing agendas, and following up on action points.
• Handle incoming and outgoing correspondence, including emails and official letters.
• Coordinate departmental activities, workshops, and events, managing logistics and communication.
• Maintain and update departmental databases and records, both manual and electronic.
• Monitor office supplies and process requisitions as needed.
• Liaise with internal departments and external stakeholders to support communication and coordination.
• Assist in preparing reports, presentations, and other official documents.

Required profile

• Bachelor’s degree in a relevant area of specialization, or Higher National Diploma with appropriate experience.
• Minimum 2 years of experience in a Grade 7 administrative role at a recognized academic institution (or up to 5 years for diploma holders).
• Demonstrated ability to handle confidential and sensitive information.
• Strong organizational and time‑management skills.

Required skills

• Office administration and secretarial work.
• Meeting preparation and minute taking.
• Document and archive management.