Administrative Assistant

About the role

The Gichugu Technical and Vocational College is seeking a diligent Administrative Assistant to support its office operations in Westlands, Nairobi. The role involves handling documentation, correspondence, and providing general administrative support to ensure smooth daily functions.

Key responsibilities

• Prepare, type, and format official documents with a minimum speed of 50 words per minute.
• Process computerized documents and maintain accurate electronic records.
• Take shorthand notes at a speed of 110 words per minute for meetings and communications.
• Manage office filing systems, both physical and digital, ensuring confidentiality and organization.
• Assist with office management tasks, including scheduling, communications, and basic bookkeeping.

Required profile

• Diploma in Secretarial, Level 6 Office Administration, or a related field.
• Minimum three (3) years of relevant administrative experience.
• Successful completion of examinations in Typewriting III, Computerized Document Processing III, Shorthand III, Business English III, Communications I, Office Management III, Office Administration and Management III, Secretarial Duties II, and Commerce II.
• High level of integrity, accuracy, confidentiality, and strong interpersonal skills.

Required skills

• Typewriting (minimum 50 wpm)
• Computerized document processing
• Shorthand (minimum 110 wpm)
• Proficiency in computer applications