Administrative Assistant – Nairobi

About the role

The United Nations Environment Programme (UNEP) is seeking an Administrative Assistant to support the Industry Innovation Branch of the Industry and Economy Division in Nairobi. Working under the supervision of the Administrative Officer, the incumbent will provide essential administrative, financial, and contract support to ensure smooth programme implementation.

Key responsibilities

• Assist in the preparation, review, and monitoring of financial and human‑resource proposals and budgets, including adjustments and reporting.
• Support day‑to‑day contract administration, processing invoices, payments, and UN forms for external contractors and implementing partners.
• Help monitor and report on programme/project implementation, analyse project data, and maintain reporting records.

Required profile

• Experience in administrative support within an international or UN‑type organization.
• Ability to work under the direct supervision of an Administrative Officer and collaborate with finance, budget, and programme teams.
• Strong organizational and analytical abilities to handle budget tracking, contract documentation, and reporting tasks.

Required skills

• Proficiency with ERP systems for financial reporting.
• Financial reporting and budget monitoring.
• Contract administration processes.
• Data analysis and visualization.