Administrative & HR Officer (Maternity Cover, 10 Months)

About the role

An NGO working to prevent, mitigate and resolve armed conflicts through dialogue and mediation is recruiting an Administrative & HR Officer for a 10-month maternity cover in Nairobi. The successful candidate will oversee human resource administration, office operations, travel logistics and administrative support so that the Nairobi office runs smoothly. The position suits someone who is highly organized, proactive, detail-oriented and able to manage several priorities in a fast-paced, multicultural environment.

Key responsibilities

• Manage HR administration, including recruitment, onboarding, offboarding, staff contracts and employee records.
• Process monthly payroll, statutory deductions, employee benefits and salary reconciliations.
• Maintain HR databases, leave records, timesheets, performance reviews and compliance documentation.
• Oversee office administration, procurement, vendor contracts, inventory and administrative staff.
• Coordinate staff travel, accommodation, visas and work permits.
• Organize meetings, conferences and events, including venue bookings, catering and vendor coordination.
• Liaise with IT service providers, manage office equipment and support HR audits and administrative reporting.

Required profile

• Bachelor's degree in Business Administration, Human Resource Management or a related field.
• Minimum of 4 years' experience in HR administration, office management and travel logistics.
• Strong organizational, multitasking, problem-solving and interpersonal skills, with the ability to maintain confidentiality.
• French proficiency and experience in an international organization are added advantages.

Required skills

• Payroll processing, employee benefits and statutory compliance.
• HR procedures and HR databases.
• Proficiency in IT systems and office technology management.

The vacancy is advertised by Summit Recruitment & Search, a recruitment and executive search agency based in Kenya. Applications are made through the agency's application form; candidates are contacted within two weeks, and the agency states that it charges no fee.