Administrative Officer

About the role

We are looking for an Administrative Officer to oversee daily office operations at MegaFlexi HR Solutions in Nairobi. The role ensures smooth administrative processes, supports staff, and maintains accurate records and procurement activities.

Key responsibilities

• Coordinate day‑to‑day administrative operations and maintain office systems.
• Manage physical and electronic filing, correspondence registers, and office calendars.
• Organise meetings and events, prepare venues, agendas, minutes and follow up on actions.
• Maintain records management, archive documents securely and produce periodic reports.
• Handle procurement requests, liaise with suppliers, verify deliveries and update inventory registers.
• Arrange logistics for meetings, trainings and travel, ensuring facilities and equipment are ready.
• Supervise support staff, monitor supplies and oversee office maintenance for a safe environment.
• Perform any other administrative duties assigned by management.

Required profile

• Bachelor’s degree in Business Administration, Public Administration or related field.
• 3–5 years of experience in office or administrative management.
• Experience supervising junior staff is an advantage.
• High level of confidentiality and integrity.

Required skills

• Proficiency in MS Office.