Assistant Fleet Coordinator

About the role

Elijosah East Africa Limited is looking for an Assistant Fleet Coordinator to support the daily coordination, movement, maintenance, compliance, cost control, and reporting of its motor vehicle fleet. The role involves close collaboration with drivers, garages, and service providers to ensure fleet efficiency and safety.

Key responsibilities

• Allocate, move, deploy, collect, recover and ensure availability of company vehicles on a daily basis.
• Monitor vehicle condition, cleanliness, roadworthiness, fuel consumption, mileage, maintenance status and operational readiness.
• Conduct basic inspections and report mechanical defects, safety concerns and maintenance needs promptly.
• Coordinate servicing, repairs, inspections, insurance, tracking, licensing and other statutory compliance requirements.
• Maintain accurate records for fleet, drivers, fuel, maintenance, inspections, incidents and compliance.
• Follow up with drivers, garages, mechanics and suppliers to ensure timely completion of assigned work.
• Monitor driver conduct, route compliance, fuel usage and adherence to fleet procedures.
• Support documentation and follow‑up of accidents, breakdowns, damages and traffic offences.
• Prepare and submit daily, weekly and monthly fleet operation reports.
• Assist the Fleet Manager with cost‑control initiatives related to fuel, repairs, tyres, spare parts and vehicle downtime.

Required profile

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, Transport Management or a related field.
• Valid Kenyan driving licence.
• Minimum three years of verifiable driving experience.
• At least three years of experience in fleet management, transport coordination or motor vehicle operations.
• Practical knowledge of vehicle inspection, maintenance, documentation, road safety and statutory compliance.
• Strong communication, reporting, record‑keeping and computer skills.
• High integrity, discipline, attention to detail and ability to work under pressure.

Required skills