Executive Administrative Assistant

About the role

We’re hiring an Executive Assistant! Are you highly organized, proactive, and customer‑focused? We are seeking an Executive Assistant to support business brokerage operations by ensuring seamless communication with clients, buyers, sellers, and internal teams, while contributing to the effective management of business opportunities.

Key responsibilities

• Serve as the first point of contact for clients via phone, email, and messaging platforms, maintaining communication throughout the sales process.
• Manage and update CRM platforms, track opportunities across the sales pipeline, and generate reports for leadership.
• Provide executive support including calendar management, email prioritization, preparation of presentations, sales materials, and organization of confidential documentation.
• Coordinate marketing activities such as scheduling social media posts, email campaigns, blog publishing, and brand‑awareness initiatives.

Required profile

• 7+ years of experience in executive assistance, administrative support, customer support, or client success roles.
• Proven experience managing CRM platforms and sales opportunities.
• Strong customer‑service and relationship‑building skills with clients via phone, email, and messaging.
• Advanced English proficiency (C1 level) – written and spoken.
• Proficiency in Microsoft Office and Google Workspace.
• Exceptional organizational, multitasking, and attention‑to‑detail abilities, with capacity to handle confidential information.
• Ability to work independently in a results‑driven environment.

Required skills

• Microsoft Office
• Google Workspace
• CRM platforms
• Social media scheduling tools
• Email marketing tools