Executive Assistant (Agriculture)

About the role

We are seeking a highly organized, proactive Executive Assistant to provide comprehensive executive, administrative, travel, and personal support to the Managing Director of a leading fresh produce exporter in Nairobi.

Key responsibilities

• Manage the Managing Director’s calendar, meetings, appointments, daily priorities, and follow‑ups.
• Coordinate domestic and international travel, including flights, accommodation, transport, itineraries, visa applications and related requirements.
• Provide high‑level administrative and personal support, including matters relating to personal investments and rental properties.
• Act as the primary liaison between the Managing Director and clients, suppliers, business partners and other key stakeholders.
• Coordinate the company’s participation in major international trade exhibitions, handling space bookings, stand design, exhibitor registration, visas, travel logistics and freight forwarding.
• Support the Managing Director and delegation during international exhibitions, liaising with event organizers, contractors, hotels, airlines and service providers.
• Maintain strict confidentiality while managing sensitive business and personal information, proactively anticipating needs and ensuring timely follow‑up.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 4+ years of experience as an Executive Assistant, Personal Assistant or similar role supporting senior executives.
• Proven experience managing domestic and international travel arrangements.
• Experience coordinating international conferences, exhibitions or trade shows is highly desirable.
• Exceptional attention to detail and ability to manage multiple priorities simultaneously.
• High level of discretion, confidentiality, professionalism and integrity.