Executive Assistant

About the role

This is a high‑impact position within the CEO’s Office, reporting directly to the Chief of Staff. The Executive Assistant will act as a trusted partner, providing executive support, project coordination, and operational execution in a fast‑paced global environment.

Key responsibilities

• Proactively manage the CEO’s calendar, meetings, appointments and travel, anticipating and resolving conflicts.
• Own delegated projects and operational tasks, track progress, ensure completion and maintain documentation.
• Coordinate communication between the CEO’s Office, Chief of Staff, leadership team and external stakeholders; draft and manage leadership communications.
• Prepare agendas, briefing materials and presentations; capture decisions, action items and follow‑ups.
• Maintain accurate CRM and internal records, ensuring data integrity and supporting reporting needs.
• Handle sensitive information, correspondence and administrative workflows with discretion.
• Improve workflows and administrative systems; support best practices within the CEO’s Office.
• Coordinate leadership and board milestones and support team culture and engagement initiatives.
• Collaborate across global, cross‑functional teams and time zones while adapting quickly to evolving priorities.

Required profile

• Bachelor’s degree or higher in a relevant field.
• Minimum 5 years of Executive Assistant experience, preferably in a global or nonprofit context.
• Proven experience supporting senior leaders and managing complex schedules and projects.
• Experience working in both office‑based and remote environments.
• Familiarity with financial, legal or philanthropic work is an advantage.

Required skills