Executive Assistant to CEO (Global NGO)

About the role

The Executive Assistant will work within the CEO’s Office, reporting to the Chief of Staff, and support a global Christian NGO’s senior leadership. This high‑impact position involves executive support, operational execution and project coordination in a fast‑paced international environment.

Key responsibilities

• Proactively manage the CEO’s calendar, meetings, appointments and travel, anticipating and resolving conflicts.
• Own delegated projects and operational tasks, track progress, ensure completion and maintain documentation.
• Coordinate communication between the CEO’s Office, Chief of Staff, leadership team and external stakeholders, drafting and managing leadership communications.
• Prepare agendas, briefing materials and presentations; capture decisions, action items and follow‑ups.
• Maintain accurate CRM and internal records, ensure data integrity and support reporting needs.
• Handle sensitive information, correspondence and administrative workflows with discretion.
• Improve workflows and administrative systems, supporting best practices within the CEO’s Office.
• Coordinate leadership and board milestones and support team culture and engagement initiatives.
• Collaborate across global, cross‑functional teams and time zones while adapting quickly to evolving priorities.

Required profile

• Bachelor’s degree or higher in a relevant field.
• Minimum five years of prior Executive Assistant experience, preferably in a global or nonprofit context.
• Demonstrated experience supporting senior leaders and managing complex schedules and projects.
• Experience working in both office‑based and remote environments.
• Familiarity with financial, legal or philanthropic work is an advantage.