Executive Assistant to the CEO

About the role

The Executive Assistant will provide high‑level administrative and coordination support to the CEO, enabling effective operation across a fast‑paced, multi‑country organization.

Key responsibilities

• Manage the CEO’s complex, multi‑time‑zone calendar, resolve conflicts, and adapt to shifting priorities.
• Act as trusted gatekeeper, screening inquiries, preparing background information, and prioritising requests.
• Coordinate end‑to‑end logistics for meetings, workshops, conferences and travel, including registration, note‑taking and action‑point circulation.
• Support the executive team by maintaining leadership cadences, shared drives and governance processes.
• Provide high‑level administrative support for correspondence, expenses, and key priorities.

Required profile

• Highly organized with strong attention to detail and proofreading skills.
• Excellent interpersonal abilities, able to build relationships with staff, board members, partners and clients.
• Trusted with confidential information, resilient under pressure and able to manage stressful situations.

Required skills

• Advanced proficiency in MS Office.
• Advanced proficiency in Google Workspace.