Fire & Emergency Services Administrative Assistant

About the role

The Fire & Emergency Services Administrative Assistant provides essential administrative support to the Fire Chief, Emergency Management Coordinator, and Fire Marshal for a U.S. Navy program on Diego Garcia. This role ensures smooth departmental operations and effective communication within the fire department.

Key responsibilities

• Provide direct administrative assistance to the Fire Chief, EMC, and Fire Marshal.
• Manage calendars, schedule meetings, and organize appointments.
• Prepare agendas, reports, meeting materials, and record minutes.
• Coordinate internal and external communications, including emails and memos.
• Maintain files, records, and documentation related to fire safety and emergency management.
• Ensure compliance with applicable laws and regulations.
• Assist with budget tracking, procurement of supplies, and processing invoices.

Required profile

• High school diploma or equivalent.
• 2‑4 years of administrative experience, preferably in public safety or emergency services.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational abilities and attention to detail.
• Excellent verbal and written communication skills.
• Ability to pass contract medical requirements and maintain compliance during deployment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook