HR & Office Administrator

About the role

An international NGO is looking for a reliable and organized HR and Office Administrator in Nairobi to support its daily HR, office and administrative work. The role also acts as an executive administrator to the Chief of Programs.

Key responsibilities

• Develop and implement recruitment strategies, manage end-to-end hiring, onboarding and workforce planning, including succession and retention strategies.
• Keep HR policies, handbooks and compensation aligned with market benchmarks and industry best practice.
• Implement performance management systems and support teams in reaching their performance objectives.
• Ensure compliance with Kenyan labour laws, statutory requirements and internal policies.
• Foster a positive, inclusive and collaborative work culture through engagement and team-building initiatives.
• Oversee office operations, logistics and facilities management to keep daily operations smooth, efficient and secure.
• Provide administrative and executive support, including scheduling, reporting, correspondence and stakeholder coordination.
• Promote continuous improvement, innovation and adherence to health, safety and regulatory standards across office functions.

Required profile

• Bachelor's degree in business administration, HR management or a related field.
• At least 5 years of relevant experience, preferably in the NGO or not-for-profit sector.
• Strong organizational and multitasking skills, able to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills with staff, clients, vendors and other stakeholders.
• Attention to detail in document preparation, and problem-solving and adaptability skills.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Cloud-based collaboration tools such as SharePoint, Asana, Google Workspace and Zoom.

The recruitment agency states that it does not charge any fee to applicants and that candidates who do not hear back within two weeks should apply again for future roles.