Office Admin / Tender Officer (Construction)

About the role

A client of Brites Management Services is looking for an organized, detail-oriented Office Administrator / Tender Officer to support the day-to-day administration of a construction company. The role covers tender documentation, quotations, invoicing and related commercial activities. The position is full time, based at Ngong Road, with a salary of KShs 25,000-30,000.

Key responsibilities

• Office administration: coordinate daily office activities, correspondence, filing and scheduling, and keep company records and files up to date.
• Tender management: identify, prepare, compile and submit tender documents, maintain a database of tender opportunities and outcomes, and coordinate with departments and suppliers.
• Quotations and invoicing: prepare and issue quotations and invoices, keep records of purchase orders and follow up on outstanding opportunities.
• Finance and records: support basic accounting and financial activities, use Excel to track sales, quotations, invoices, payments and tenders, and prepare basic reports for management.
• Communication: liaise professionally with clients, suppliers, contractors and other stakeholders, and coordinate meetings and appointments.

Required profile

• Diploma in Business Administration, Office Administration, Secretarial Studies, Business Management or a related field.
• Certificate or course in computer applications.
• 1-3 years of relevant office administration experience.
• Experience in construction, engineering, quantity surveying, property, procurement or contracting.
• Previous experience with tender documentation, quotations and invoicing.
• Good written and spoken English.

Required skills

• Basic accounting knowledge.
• Good working knowledge of Microsoft Word and Excel, including tracking and reporting.
• Strong organization, communication and record-keeping skills.

To apply, send your CV by email to the recruiter; interviews are held on a rolling basis until the position is filled, and only shortlisted candidates will be contacted.