Office Administrator – Nayuki Town

About the role

The Office Administrator will be the first point of contact for the Nayuki Town office, ensuring smooth day‑to‑day operations and supporting the Tribunal and Appeal Judges. The role combines front‑office reception duties with office logistics, financial administration and supervision of support staff in a confidential, legal‑focused environment.

Key responsibilities

• Serve as the primary contact for visitors, complainants and stakeholders, managing reception, visitor records and security protocols.
• Oversee office administration including correspondence, filing, calendar management, meeting coordination and procurement of supplies.
• Coordinate schedules, hearings and logistical arrangements for Tribunal and Appeal Judges, preparing notices and venue setups.
• Manage petty cash, office expenditures, inventory of assets and assist with budget monitoring and reporting.
• Supervise security guards, cleaners, drivers and other support staff, monitoring attendance and performance.
• Maintain confidential case and administrative records, prepare meeting minutes, agendas and routine reports.

Required profile

• Degree in Human Resources, Paralegal Studies, Business Administration, Public Administration, Office Management or related field.
• Minimum three years’ experience in reception, legal or office administration, preferably in a judicial or grievance‑handling setting.
• Experience supervising support staff and managing office operations.
• Familiarity with legal and grievance‑handling processes is highly desirable.

Required skills

• Proficiency in Microsoft Office applications.
• Knowledge of electronic records management systems.