Office and Procurement Associate

About the role

The Office and Procurement Associate ensures smooth office operations, procurement processes, and asset management for GiveDirectly’s Nairobi office. Working closely with the Office and Procurement Manager, the role supports administration, vendor coordination, inventory control, and security while maintaining compliance with organizational policies.

Key responsibilities

• Oversee daily administrative tasks, office equipment maintenance, travel arrangements, and cash request processing.
• Manage procurement activities, including supplier contracts, vendor performance monitoring, and timely payments.
• Maintain inventory and asset registers, conduct regular stock counts, and handle asset disposals.
• Coordinate office security, supervise outsourced guards, and report incidents.
• Support budgeting, cash projections, and internal/external audits.

Required profile

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or related field.
• Minimum three years of administrative and procurement experience in the NGO sector.
• Strong organizational, communication, and cross‑cultural collaboration skills.
• High emotional intelligence, ownership mindset, and ability to work independently.

Required skills

• Proficiency with Microsoft Office suite.
• Proficiency with Google Workspace.