Office Assistant - NGO

About the role

The AVSI Foundation is hiring a full-time, entry-level Office Assistant in Kilifi, Kenya. The main aim is to keep the office premises clean, hygienic and orderly, while providing administrative support such as filing, managing office supplies and helping with event setups. The role is on-site.

Key responsibilities

• Maintain a clean, sanitary and well-supplied office through daily sweeping, dusting, restroom sanitation, glass upkeep and waste disposal.
• Keep the kitchen clean and equipment in good condition, and serve tea, coffee and refreshments for staff, visitors and meetings.
• Monitor and manage inventory of cleaning and kitchen supplies, submit purchase requests and handle hazardous chemicals safely.
• Prepare meeting rooms for events, help move furniture and equipment and report maintenance faults.
• Provide administrative support: manage physical and digital files, make photocopies and scans, and deliver messages and documents.
• Carry out any other duties delegated by the supervisor.

Required profile

• Diploma in Office Management, Secretarial Studies or a related field.
• At least 3 years of experience as an Office Assistant, housekeeper or secretary in an international or national NGO.
• Good understanding of professional cleaning techniques, sanitation standards and safe chemical handling.
• Strong work ethic, punctuality and commitment to early morning schedules.
• Honest, trustworthy and respectful of confidential documents and organisational assets.
• Courteous and helpful attitude toward staff, management and visitors.