Office Manager & Administrator

About the role

The Office Manager & Administrator will ensure smooth daily operations at CHASP Advisory, providing professional administrative support to staff, consultants, clients and visitors. The role also delivers high‑level executive assistance to the Global Director, handling calendar, travel and meeting coordination.

Key responsibilities

• Welcome and assist visitors, manage sign‑in procedures and maintain a secure, professional reception area.
• Handle incoming and outgoing mail, courier services and maintain accurate tracking records.
• Manage the reception desk, answer calls, direct enquiries and record messages.
• Coordinate appointment scheduling, meeting‑room bookings and visitor assistance.
• Maintain and update contact databases for partners, clients, consultants and suppliers.
• Oversee office supplies, equipment and consumables, ensuring timely replenishment and proper issuance.
• Support the Global Director with calendar management, travel arrangements, meeting preparation, correspondence and follow‑up on action items.
• Prepare procurement documentation, manage records and provide general administrative services.

Required profile

• Demonstrated judgement, confidentiality and attention to detail.
• Professional demeanor with strong tact and the ability to anticipate needs.
• Ability to thrive in a fast‑paced professional environment.

Required skills