Office & Procurement Associate

About the role

The Office & Procurement Associate supports the smooth operation of GiveDirectly’s Nairobi office by handling administrative tasks, procurement activities, and asset management. Working closely with the Office and Procurement Manager, the role ensures that staff have the resources and services they need while maintaining compliance with organisational policies.

Key responsibilities

• Oversee daily office administration, equipment maintenance, and facility operations.
• Process cash requests, verify staff and supplier payments, and manage petty‑cash reconciliations.
• Coordinate procurement planning, vendor sourcing, contract review, and negotiate agreements.
• Maintain supplier database, conduct market assessments and monitor vendor performance.
• Manage inventory, asset tagging, monthly stock counts and quarterly asset verification.
• Serve as security focal point, supervise outsourced guards and submit regular security reports.

Required profile

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration or related field.
• Minimum three years of experience in administrative and procurement management within the NGO sector.
• Strong organisational, communication and cross‑cultural skills.
• Willingness to travel to field locations within Kenya.

Required skills

• MS Office
• Google Workspace