Operation Officer – Kenya

About the role

CESVI, an Italian humanitarian and development organisation with a regional coordination office in Nairobi, is looking for an Operation Officer in Kenya. The post ensures effective financial administration, accounting, procurement and logistics support for its activities, working with the Project Manager, Country Administrator and logistics teams to keep records accurate, expenditure compliant and field operations reliable.

Key responsibilities

• Procurement and supply chain: review and update the procurement plan, track requests, tenders, quotations, purchase orders and delivery schedules, map suppliers, prepare contracts and monitor deliveries and warranties.
• Logistics and field operations: coordinate travel, accommodation and transport, maintain stock and asset registers, oversee assigned vehicles, support shared offices in Garissa, Nakuru, Kilifi and Nairobi, and support security procedures and contingency arrangements.
• Financial administration and accounting: manage cash and bank records, prepare monthly reconciliations, check expenditure eligibility and coding, prepare forecasts and cash requests, upload accounting data weekly, prepare payroll inputs and close the cash account each month.
• Human resources: manage national staff files, follow recruitment and contract procedures, support annual appraisals, handle employment-cost documentation and tax remittances, and help organise annual appraisal meetings.
• Coordination and reporting: coordinate operational needs with the Project Manager and Country Administrator, prepare weekly operational updates and monthly finance, procurement, stock and fleet reports, train staff on administrative documentation, and follow safeguarding, PSEA, anti-fraud and confidentiality policies.

Required profile

• Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain Management, Procurement or a related discipline, obtained at least three years ago.
• At least two years of relevant experience in a combined administration and logistics role within a corporate environment, NGO, UN agency or comparable international organisation.
• Practical experience in accounting, cash/bank reconciliation, procurement, stock or asset management and budget monitoring.
• Fluent written and spoken English and Kiswahili; willingness to travel regularly to project implementation areas.
• Only open to Kenya nationals eligible to live and work in Kenya.

Required skills

• Proficiency in Microsoft Office, particularly Excel, and experience with accounting or administrative systems.
• Knowledge of donor-funded procurement and financial compliance.
• Added advantage: CPA, ACCA, CIPS or other relevant certification, and experience with Kenyan employment-cost documentation, shared field offices or agricultural/cooperative programmes.

To apply, send a CV (with three referees) and a cover letter only by e-mail to CESVI's Nairobi recruitment team, quoting the position in the subject line; the closing date is 14 November 2026.