Personal Assistant – Film & Awards Operations

About the role

As a Personal Assistant you will work closely with internal teams, producers, agencies, broadcasters and external partners to support film releases, campaigns and industry activities. You will ensure that scheduling, communication and administrative tasks are handled efficiently to keep senior staff focused on creative and strategic work.

Key responsibilities

• Manage day‑to‑day diaries for senior team members, coordinating calls, meetings, screenings and appointments.
• Maintain clear communication channels, directing phone calls, handling email flow and keeping contact information up to date.
• Support marketing and campaign activities, liaising with agencies and contractors on artwork, TV spots and promotional materials.
• Review press coverage and extract strong quotes for advertising use.
• Read scripts and produce script reports to aid development and acquisitions.
• Coordinate delivery of release materials and source tapes, documentation, CCSLs and music cue sheets for the television department.
• Assist with BAFTA‑related administration, including voting information, renewals and membership updates.
• Prepare P&A budgets and draft initial versions ahead of release dates.
• Arrange travel for directors and executives, handling flights, hotels, appointments and insurance.
• Track ESTA renewals and monitor expiry dates.
• Organise seasonal activities such as Christmas lunches, staff rotas and company cards.

Required profile

• Highly organised with the ability to manage a varied workload in a fast‑paced film environment.
• Strong communication skills and confidence to liaise with producers, agencies, broadcasters and senior stakeholders.
• Comfortable handling confidential materials and meeting multiple deadlines.
• Genuine interest in film, a positive attitude and a solutions‑focused mindset.