Personal Assistant to the CEO

About the role

A premium made-in-Kenya accessories brand, whose values are rooted in heritage, craftsmanship and sustainability, is looking for an organized and proactive Personal Assistant in Nairobi. The role supports a young female CEO with both professional and personal responsibilities, in a fast-paced, dynamic environment. The candidate must bring structure, warmth and accountability, and handle sensitive information with discretion.

Key responsibilities

• Manage the CEO's business and personal calendar, inbox and correspondence, and coordinate with all stakeholders
• Schedule meetings, prepare briefs, track tasks, follow up on deadlines and manage priorities
• Coordinate domestic and international travel, including visas, flights, accommodation and itineraries
• Manage household staff, schedules, supplies, service providers, maintenance, appointments, school calendars, events, errands, shopping, deliveries, returns and gift sourcing
• Build systems for time management, task tracking, filing and project monitoring, and set up digital task boards such as Trello, Notion or Asana
• Digitize and organize personal and business records (receipts, expenses, medical files, warranties), maintain a central contact database and keep accurate financial documentation
• Research, plan and execute special assignments, create SOPs for recurring tasks and improve productivity

Required profile

• 5+ years as a Personal Assistant, Executive Assistant or Virtual Assistant
• Bachelor's degree in Business Administration, Human Resources or a related field
• Exceptional organizational, multitasking and written/verbal communication skills
• Confident with people from household staff to senior stakeholders, adaptable under pressure
• Highly discreet, trustworthy, dependable and professional with sensitive information

Applications are submitted through the recruitment agency, which states that it cannot reply to every applicant and that candidates should check back after two weeks if they have not heard back.