Personal Assistant to the Executive Director

About the role

The Executive Director requires a proactive and highly organized Personal Assistant to manage daily administrative tasks, coordinate schedules and ensure smooth communication across the organization. This full‑time position supports senior management and acts as the primary point of contact for internal and external stakeholders.

Key responsibilities

• Manage the Executive Director's calendar, appointments and meetings.
• Arrange travel, accommodation and visa processing.
• Handle emails, phone calls and correspondence requiring the Executive Director's attention.
• Conduct research and track progress on assigned projects.
• Liaise with departmental heads to monitor tasks, deadlines and deliverables.
• Attend meetings, take minutes and follow up on action points.
• Prepare reports, presentations, correspondence and meeting briefs.
• Organise meetings and ensure all logistical arrangements are in place.
• Maintain records of executive projects and implementation timelines.
• Welcome visitors and manage access to the Executive Director's office.
• Keep the Executive Director's office well organised and professionally maintained.

Required profile

• Bachelor's degree in Business Administration, Social Sciences, Secretarial Studies or a related field.
• Minimum 5 years of experience as a Personal Assistant or Executive Assistant supporting senior management.
• Strong verbal and written communication skills.
• High attention to detail and ability to handle confidential information with discretion.
• Excellent organisational, time‑management and multitasking abilities.
• Professional interpersonal and relationship‑management skills.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.

What we offer

• Competitive monthly salary ranging from KES 60,000 to KES 75,000.
• Opportunity to work closely with senior leadership in a dynamic recruitment environment.