Project Administrative Assistant – Business Management

About the role

The Project Administrative Assistant will support the Business Management unit at Meru University by ensuring smooth administrative operations, effective communication, and proper documentation across projects and laboratory activities.

Key responsibilities

• Manage official correspondence and maintain communication channels.
• Schedule and coordinate meetings, training sessions, audits and other engagements.
• Record, distribute, archive and track minutes, agendas and action items.
• Organise and update laboratory documentation, including reports, calibration records and SOPs.
• Assist in coordinating outreach events and provide logistical support.
• Support document‑control processes and secure storage of accreditation and compliance records.
• Prepare, format and disseminate presentations and official documents.
• Facilitate timely follow‑up on assigned tasks and ensure information flow across teams.

Required profile

• Diploma or bachelor’s degree in Secretarial Studies, Office Management, Business Management, Business Administration, Journalism & Communication or a related field.
• Entry‑level candidates; priority given to those with experience in NGO operations or project‑management frameworks.
• Familiarity with laboratory management and compliance standards such as ISO/IEC 17025:2017, ISO 9001:2015 and ISO/IEC 17043:2023.

Required skills

• Proficiency in Microsoft Office Suite.