Registry Clerk

About the role

The Registry Clerk supports the admissions and student records functions at Rift Valley Technical Training Institute. Working directly with prospective and current students, the clerk ensures accurate processing of applications, scholarships, and enrollment data.

Key responsibilities

• Provide information on admission requirements, procedures, eligibility criteria, and program offerings.
• Guide prospective students in completing admission and enrollment forms.
• Verify applications and supporting documents for compliance with institutional standards.
• Respond to inquiries via phone, email, and walk‑in consultations.
• Assist applicants with scholarship, bursary, and financial‑aid documentation.
• Maintain and update trainee databases and personal records throughout study periods.
• Compile statistical reports and enrollment data for decision‑making.
• Manage filing and records‑tracking systems to ensure timely document retrieval.
• Retrieve, photocopy, and distribute authorized information upon request.
• Monitor movement of files to ensure accountability and prompt return.
• Support data‑entry activities by accurately capturing and validating student information in relevant systems.

Required profile

• Diploma from a recognized institution, preferably in Information Technology.
• Minimum of 3 years experience in a reputable institution.
• Proficiency in standard computer applications.
• Must be at least 25 years of age.

Required skills

• Customer relations
• Office reception
• Document and archive management
• Office administration
• Management