Safety Administration Officer

About the role

The Safety Administration Officer will support the implementation of Occupational Safety & Health (OSH) programmes while providing administrative assistance to Human Resources and Finance functions at our production centre. The role bridges safety coordination, HR record‑keeping and finance processing to ensure compliance, efficiency and a positive safety culture.

Key responsibilities

• Maintain safety records, dashboards, incident reports and compliance documentation.
• Coordinate safety meetings, track corrective actions and support risk assessments and Job Safety Analyses for farm operations and equipment.
• Deliver safety training, toolbox talks and promote a proactive safety culture.
• Process invoices, payments and journal entries in the accounting system; support supplier reconciliations and asset tracking.
• Prepare finance reports, perform basic data analysis and assist with inventory control and stock‑taking.
• Maintain employee records, manage recruitment and onboarding documentation, and administer leave, attendance and payroll data.
• Support employee relations, disciplinary processes, training activities and welfare initiatives.
• Ensure statutory compliance (NSSF, SHIF) and keep related HR and safety records up to date.

Required profile

• Diploma or degree in a business‑related field.
• Minimum 2 years of experience in administration, HR, safety, finance or a similar support role.
• Proficiency in Microsoft Office, especially Excel.
• Strong organisational, communication and teamwork abilities.
• Proactive, self‑motivated and able to manage multiple priorities.
• Additional advantage: OSH or HR certification, CPA qualification (in progress or completed), experience with QuickBooks or similar accounting software, and background in agriculture or production environments.

Required skills

• Microsoft Excel
• QuickBooks (or similar accounting software)