Senior Administration Officer (Grade ACA 5)

About the role

The Anti-Counterfeit Authority is recruiting one Senior Administration Officer (Grade ACA 5) for a permanent and pensionable position. The officer reports to the Principal Human Resource Management and Administration Officer and handles information retrieval, mail handling, travel logistics, meeting coordination and office upkeep.

Key responsibilities

• Maintain information retrieval systems, including filing departmental documents, correspondence and other materials.
• Receive and route incoming and outgoing mail and ensure prompt posting or delivery.
• Handle travel logistics, including processing travel documents with the Procurement Officer.
• Provide mailing and messengerial services.
• Coordinate staff meetings, including venue bookings, travel arrangements and accommodation.
• Work with the Finance Division to maintain and update inventories, equipment and assets, and ensure they are insured.
• Keep offices clean and ensure adequate office supplies and refreshments.
• Ensure office equipment, communication systems and the general state of the offices are in good condition, and that utility bills are paid promptly.

Required profile

• Bachelor of Arts degree in Social Sciences (e.g. Human Resource Management, Sociology, Development Studies, Education, Economics, Public or Business Administration, Commerce) or equivalent from a recognized institution.
• At least four years of relevant cumulative work experience.
• Proficiency in computer applications.
• Compliance with Chapter Six of the Constitution of Kenya.

To apply, candidates must complete the ACA job application form and submit it by post or hand delivery to the Anti-Counterfeit Authority in Nairobi, referencing the position, by 15 May 2024. Shortlisted candidates will be asked to provide clearance certificates (HELB, KRA, CID, EACC, CRB) and originals of their certificates and transcripts during interviews.