Senior Administrative Assistant – Climate Change Division

About the role

The United Nations Environment Programme (UNEP) is seeking a Senior Administrative Assistant to support the Director of the Climate Change Division in Nairobi. The role combines human‑resource coordination, general office administration, data handling, contract oversight and budget monitoring to ensure smooth division operations.

Key responsibilities

• Coordinate recruitment, placement, promotion, relocation and performance appraisal processes, ensuring compliance with UN staff rules.
• Maintain vacancy announcement files, monitor staffing tables in Umoja and prepare customized HR reports.
• Act as the communication link between the Director and staff, managing correspondence logs, calendar and confidential documentation.
• Support data collection, analysis and presentation for knowledge‑management and decision‑making, including web‑page updates and visualisations.
• Administer contracts with external service providers, audit invoices and process payments.
• Monitor division budgets, review cost estimates, track expenditures and recommend reallocations as needed.

Required profile

• High school diploma or equivalent; additional HR or related certification is desirable.
• Minimum ten years of experience in human‑resources and administrative services.
• Demonstrated professionalism, teamwork, planning and organising competencies as described in the posting.

Required skills

• Umoja HR system for staffing and personnel actions.
• Business Intelligence platforms for data extraction and reporting.
• Microsoft Office suite (Excel, PowerPoint, Word) for document preparation and presentations.