Senior Programme Management Assistant (Fixed Term Limited)

About the role

UN-Habitat, the UN body for urbanization and human settlements, is hiring a Senior Programme Management Assistant in Nairobi. This is a Fixed-Term Limited (FTL) position in the Climate Change and Urban Environment Section of the Global Solutions Division, which sets the programme direction for UN-Habitat and delivers its Strategic Plan. The post reports to the Chief of Section and works with flexible teams aligned with the Strategic Plan's impact areas.

Key responsibilities

• Provide programme and project management and implementation assistance across the full cycle for a large, complex part of the department's work, seeking guidance only in exceptional cases.
• Research and compile basic finance data on programmes and projects, and track resolutions and decisions affecting grants, legal instruments and related amendments.
• Draft budget and cash-flow forecasts, prepare monitoring checklists and tracking sheets for HR and admin processes, and monitor budgetary commitments and charges in UMOJA.
• Prepare periodic budget revisions, reconcile accounts with the amended budget, evaluate financial implementation trends and recommend actions to the line manager.
• Collect and analyse data, prepare presentations and reports, and liaise with organizational units on requests, terms of reference, clearances and follow-up.
• Handle administrative actions such as recruitment and appointments, travel, training and study tours, payment authorizations, fund disbursements, procurement of equipment and services, and project closure, final budget revision, equipment transfer and final report publication.
• May undertake mission or field work and perform other duties as assigned.

Required profile

• Knowledge of internal policies, processes and procedures, especially programme/project administration, implementation, evaluation, technical cooperation, programming and budgeting.
• Ability to work independently, analyse and interpret financial data, and supervise and train office support staff.
• Planning, organizing and accountability: setting clear goals, allocating time and resources, foreseeing risks and delivering outputs within time, cost and quality standards.
• Commitment to gender equality and equal participation of women and men.